If disaster strikes, you have insurance to cover your costs. This is a great first step in disaster preparedness.
To take your preparations to the next level, it’s important to put proactive measures in place. A proactive approach will aid in the recovery of your business beyond simple financial reimbursement.
Consider what else is on the line when claim-worthy situations arise. Money probably won’t be your only concern.
Would you lose crucial data? Would you be able to organize employees to relocate your business? What steps do you need to take to protect your business from additional loss, crippling chaos, or potential shutdown after a disaster?
To minimize your losses and ensure your doors stay open after a catastrophic event, use the following proactive methods.
Back It Up
What record-keeping system do you use for your company data? If you have paper files, do you have a digital backup? If you have digital files, do you have backup copies or web-based servers in case the files become corrupted or lost?
Everything from customer information to billing to personnel records can be lost in an instant if you don’t have backups of all files.
Make a Plan
Do you know what you would do if you could no longer use your current location to conduct business? Could you establish communication with employees if you needed to relocate?
These are important questions to consider before disaster hits. Have a plan in place for communicating with employees after a disaster, designating responsibilities, and creating a temporary home for your business.
Run a Drill
Employee safety must be a top priority. Would your staff know what to do in an emergency?
Create a disaster response plan, including an evacuation plan, and make sure everyone is familiar with it. Include disaster response as part of standard employee training, and conduct drills twice a year to make sure everyone is on the same page.
Build a Kit
Store emergency supplies at your business. Create an emergency kit that includes flashlights, batteries, water, a fire extinguisher, nonperishable food, a first-aid kit, a whistle, and blankets. If feasible, it may also be helpful to include a generator.
If you need to report losses to your insurance carrier, do you have a list of company inventory you could provide?
This goes beyond the products that you sell. Would you be able to recall what is in every room of your office, facility, or store?
Create an inventory list of all furniture, equipment, tools, and other items that you would have to replace in the event of a full-scale disaster. Maintain this inventory list, with photos and receipts, at an off-site location for safekeeping.
Place a Call
Do you know exactly what insurance coverage you have in place? Do you know how to file a claim if the need arises?
Remember to keep your insurance agent’s contact information in a place where it can be easily accessed after a disaster. Contact us to discuss your current policies and potential needs so we can help you plan for the unexpected.